There are a number of reasons your Face-to-Face (F2F) or EagleVision (EV) class could be canceled. This includes but are not limited to inclement weather, illness, and/or university holiday/campus closure. To ensure that the required contact time (700 minutes of contact time per credit hour) for your course is met, you may choose to reschedule your class session for another day and time, or you may add additional time to the remaining class sessions.

Keep in mind at ERAU-W, the contact time for blended instruction includes:

For more information about options for meeting this contact time requirement when canceling courses, please review the information outlined below.

Rescheduling a F2F or EV Session

You may be able to reschedule the entire class session for another day/time. To do this, you must first communicate your intentions with the impacted campus(es) to determine if the proposed schedule change is acceptable to each campus. If you are teaching EagleVision Classroom or EagleVision Hybrid, you will need to determine which campuses are associated with your course. If there is availability at the campus(es), you should coordinate with your students to determine the day(s) and time(s) that will allow the greatest participation.

Note: Some campuses do not have classrooms available on days other than your scheduled day/time or cannot extend the scheduled time for the course.

Note: If students are unable to attend a rescheduled session, you may offer them an excused absence but provide a supplemental participation activity. Even if you are teaching Face-to-Face, please consider recording the session to ensure students unable to attend the rescheduled session have access to the content covered in the session.

Extending Class Time for Remaining Class Sessions

If the class is blended: You may extend the remaining class sessions to meet the required contact hours for the missed session(s), provided your teaching time does not exceed five hours on a given day. Once again, you must coordinate with any associated campuses first as some campuses do not have staff available for extended hours.

If you are adding time due to the cancelation of one class session, the remaining sessions need to be extended by the following amounts:

If you must cancel more than one session, it is recommended that you work with the students and the associated campus(es) to make-up the contact time rather than adding time.

Communicate with Students

Be sure to review the university calendar and your class dates to determine if there are any university holidays during the term. Campus locations are closed on university holidays and students are not required / expected to attend class on those days (even through EagleVision). So, these class sessions must be rescheduled or additional time must be added to the remaining class sessions. Given that the university holidays are posted, these schedule updates should be discussed with the applicable campus locations prior to the start of the term and communicated with students early in the term to allow them to plan their schedule accordingly. Keep in mind, if your term includes a university holiday, please consider adding 25 minutes to each of the 8 remaining sessions beginning with week 1 to log the requires contact hours for the course.

Once you have determined the new schedule, please let your RCTLE team know. If neither of these options will work for you, you will need to contact your college to determine what other arrangements can be made.